Backup & Disaster Recovery
4 Tips to Implementing Disaster Recovery Solutions for Your Business
Published on June 3, 2021
No one can determine when another calamity will come to disrupt lives and businesses. But how ready is your organization when it happens?
Preparing for natural disasters is often the least priority of small businesses due to the lack of awareness of its potential damages as well as budget constraints.
But as a small business owner, you need to map out your backup and disaster recovery strategy even before unprecedented calamities take a toll on your growing business.
Why should you prioritize having IT disaster recovery solutions?
If you’re a small business owner, you wouldn’t want any circumstances to interrupt your day-to-day operations.
But a major weather event or a massive earthquake could easily take out power, crumble your infrastructure, start a fire, or cause flooding in your office.
The Federal Emergency Management Agency (FEMA) stated that 40% of businesses fail to re-open their doors after being hit by a natural disaster. The others fail to remain open (29%) in just two years after that.
Disasters not only pertain to natural catastrophes. This also includes man-made disasters, which are events that are triggered by human activities like cybercrime.
The cost of a successful data breach is estimated at $200,000 or a permanent business closure within six months. That is if small business owners fail to plan a cyber disaster recovery and breach strategy.
To protect everything you’ve worked hard for, here are the fundamental ways to ramp up your backup and disaster recovery strategy.
Tips to implement disaster recovery
1. Choose where to backup
One of the first steps to backing up your files is to choose where to store and manage them. There are different ways to store your files—either on-premise, in the cloud, or in a hybrid environment.
An on-premise or on-site storage relies on your organization’s physical infrastructure to manage your data.
One of the most distinct benefits of using on-premise storage is it lets business owners access and manage their files even without an internet connection.
On top of that, traditional businesses use on-premise storage because of its security. Unauthorized personnel has no control over the data stored in these types of storage solutions because it requires physical manipulation to access the information.
This means that there is no way for cybercriminals to get into your system electronically unless they get inside your office and access your computer.
Businesses in the financial industry run their operations using on-premise storage because they handle massive sensitive data, and they couldn’t afford any downtime should they lose internet connection.
Digital organizations run their business in the cloud because it’s scalable. That means users are not limited by the storage space of an infrastructure when handling their operations.
Most remote teams use cloud storage simply because they can access their files anytime and anywhere and on any device. It also serves them regular data backup, so in case users accidentally delete the file they can always retrieve it.
Furthermore, it gives users e-mail disaster recovery solutions, which are critical in restoring e-mail as soon as possible during an unplanned disaster.
In terms of costs, small businesses can take advantage of cloud solutions because it allows them to eliminate any upfront payments. Owners only have to pay for the monthly service they get, which can be custom-made according to their needs
A hybrid storage setup combines both on-premise and cloud solutions. Organizations that run their business in an on-premise setup also need the cloud to replicate their data.
Hybrid storage is increasingly becoming a preferred strategy for businesses because it combines the powerful benefits of using a physical infrastructure (top-level security) and cloud (accessibility and scalability).
Knowing how each storage differs from one another will allow you to determine which files you need quick access to during a calamity, and which ones need to be kept out of sight unless needed.
2. Assign a person or team to manage your backup
Larger organizations hire an in-house expert to stay on top of their business continuity and disaster recovery. For smaller companies, it’s wiser to work with a proactive managed service provider (MSP) to bring relevant expertise to the organization.
Since data is the lifeblood of any organization, getting someone to do the job or outsourcing your backup and disaster recovery needs will go a long way in mitigating risks and providing consistent service to customers.
3. Go beyond technology (policies, employee training, conduct continuity testing)
Your backup and disaster recovery strategy doesn’t stop with integrating your preferred storage solution. There’s no use getting the most sophisticated tools if your team is not well equipped to use them.
Business owners like you should consider educating your employees—putting emphasis on how they can help the organization secure its data.
Employees are considered as the weakest link for a reason: they are prone to human error, and a simple act of downloading malicious e-mail attachments could potentially cost the business millions of dollars.
Also, don’t forget to conduct regular continuity testing to see if your systems have vulnerabilities. Doing so will help you secure your data even before a catastrophic event occurs.
4. Outsource your disaster recovery plans
Outsourcing your backup and disaster recovery plans means getting an expert outside the organization to identify your weak points and thoroughly assess your entire business landscape.
These disaster recovery experts have access to the best data center facilities, IT best practices, and cybersecurity insights to help you plan ahead.
They also design and implement a business continuity roadmap so you know what you can do when there’s a catastrophe.
Focus on disaster recovery now before it’s too late
Natural catastrophes are so unprecedented that not even established businesses are fully prepared when they occur. In fact, with extreme shocks increasing in frequency and intensity, there’s no doubt that small businesses wouldn’t be able to bear the brunt of disasters.
However, with the right IT disaster recovery solutions in place, you can rest assured that your and your customers’ data are safe no matter what catastrophe comes your way.
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